Regional Payroll and Benefits Coordinator

Location: Mount Prospect, IL
Hybrid
Subsidiary: Rohlig USA        
Country: United States
Start: ASAP

 

The Regional Payroll and Benefits Supervisor will support the finance department by overseeing payroll and benefits, as well as managing the HRIS for the US and Canada. The Regional Payroll and Benefits Supervisor will also assist in providing coordination and administration of Accounting duties and projects as needed.

 

Responsibilities

  • Prepares and processes semi-monthly payroll for 150+ employees
  • Manages payroll administration, including employee changes, collecting documentation and updating HRIS
  • Ensures accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates
  • Prepares month-end headcount reporting
  • Prepares and manages monthly commission reporting
  • Prepares monthly overseas recharges
  • Performs customer service functions by answering employee and manager requests and questions
  • Manages 401k administration, including quarterly reviews of eligibility, termed employee participation and loan activity
  • Manages quarterly meeting minutes for annual external audits for the US & Canada
  • Analysis of benefits, which include budget tracking, market analysis and annual procurement
  • Assists with the processing of Leaves of Absence, such as FMLA, Short Term Disability and Long-Term Disability
  • Conducts monthly benefit Open Enrollment meetings for new hires
  • Confirms the accuracy of all benefits enrollment in the Paycom (US) and enrollment forms (Canada) to provide vendors with accurate eligibility information
  • Prepare annual open enrollment workshops and education partnering with our Third-Party Administrators
  • Ensure benefit changes are entered appropriately in payroll system for payroll deduction
  • Maintain and file documentation accordingly
  • Oversee and manage the annual record retention exercise
  • Facilitates audits by providing records and documentation to auditors (401K audit and Worker’s compensation audit)
  • Manage distribution lists which include eFax, outlook and reconcile information according to published organization charts and reporting
  • Assists with miscellaneous Accounting projects as needed
  • Resolves discrepancies, while keeping record of discrepancies via the Innovations and Incidents Management (IIM) to ensure compliance
  • Manage repair by client details for audit (PBC)
  • Ad hoc reports as needed

 

 

Skills required

  • A bachelor’s degree in business, finance, or related field
  • Experience utilizing a HRIS, Paycom experience a plus
  • Experience in processing payroll (minimum 4 years)
  • Proficient in Word, Excel, and PowerPoint, Microsoft Outlook; Visio preferred
  • Knowledge of Federal/State wage and hour laws/regulations
  • Excellent verbal and written communication skills
  • Excellent interpersonal and customer service skills
  • Demonstrates a sense of urgency
  • Maintains a high degree of professionalism and can interface with all levels of the organization as a primary point of contact for team
  • Works independently as well as in a team environment
  • Outstanding organization and prioritization skills – ability to manage multiple demands, projects, and deadlines in a fast-paced environment
  • Ability to maintain confidential information, with ability to exercise good judgment and discretion

 

What you can expect

Working at Röhlig means to live internationality: Every day staff members around the world cooperate on developing logistics solutions for their customers. Smart minds with drive encounter numerous opportunities to play a vital role in this process. Flat hierarchies, a pleasant and friendly work environment, considerable opportunities for personal development and long-term career planning provide the basis for your success.      

 

Your benefits

As a family-owned business we strive to be employee orientated and offer a comprehensive benefits package with a focus on your wellbeing.

  • This package includes full health insurance (medical, dental, and vision), life insurance, disability, and pet insurance.
  • Röhlig offers competitive compensation, 401k with employer match, PTO (you even get your birthday off too!), and a highly dynamic global work environment.

 

We look forward to meeting you!

Your contact

Mark Aulisio
Talent Acquisition Manager
Rohlig USA
1743 S. Linneman Rd. Mount Prospect, IL 60056

Telephone: 224-563-3240
mark.aulisio@rohlig.com